Your Xero is 24 hours behind.
Your cash position isn't.
Bank reconciliation that is current to this morning. Cash visibility that reflects what is actually in the account — not what cleared yesterday. A managed finance function without the cost of a full-time CFO.
Book a finance diagnostic →Xero shows you the past. You need to run the present.
Most Australian bank feeds deliver transactions to Xero 24–48 hours after they clear. On weekends that blows out further. That is not a bug — it is a structural limitation of how bank feeds work.
24-hour feed delay
Your reconciliation from last night reflects yesterday's closes — not this morning's actual balance. Payroll, supplier payments and tax draws make that gap dangerous.
Consent expiry kills the feed
Open Banking consent lapses every ~90 days. When it does, the feed stops silently — no automatic alert — and the gap must be filled manually with CSV imports.
Month-end takes weeks
Without a dedicated resource running reconciliation daily, month-end close routinely takes 3–4 weeks. Decisions get made on data that is 6 weeks old.
No approval layer before Xero
Xero has no native approval workflow for expenses or commitments. Businesses patch this with email chains or third-party tools — creating audit gaps and write-back errors.
Accounting position ≠ cash position
Xero shows your accounting position. A business can appear profitable while actually cash-negative. 60% of Australian SMEs report cash flow problems — the data gap is structural.
Xero is the right tool. The gap is not the software — it is the absence of a daily operating discipline around it. That is what WK Digital installs.
A managed finance function built around Xero — not just a dashboard.
WK Digital deploys a team of finance agents that run a structured operating rhythm around your Xero file. Daily, weekly, monthly — every step has a discipline and an owner.
Morning bank reconciliation
Reconciliation completed each morning against actual cleared transactions. When the bank feed lags, gaps are flagged and manually closed — not left to accumulate.
- Current-day cash position by 9 am
- Feed gap alerts and CSV fill procedure
- Unreconciled transaction escalation
Cash rhythm and forecast
A rolling 13-week cash forecast updated each week — so you know what the account looks like in 3 months, not just today.
- 13-week rolling cash position
- AP/AR ageing with follow-up actions
- Payroll and tax draw scheduling
Reporting pack and board commentary
Month-end close completed within 5 business days. A management accounts pack with commentary drafted and ready — not 6 weeks late.
- P&L, balance sheet and cash flow
- Budget vs actuals variance
- Board-ready commentary
Approval workflow — before Xero
No expense or commitment writes back to Xero without an approval queue. Email chains replaced with a structured control layer.
- Approval routing for all write-backs
- Supplier payment authorisation
- Audit trail on every transaction
You have outgrown bookkeeping. You are not ready for a full-time CFO hire.
A full-time CFO in Australia costs A$200,000–$350,000 per year fully loaded. Most $5m–$20m businesses need the output — daily reconciliation, weekly cash rhythm, monthly management accounts — without the overhead.
Fractional CFO output. Without the A$300k salary.
Fractional CFO retainers across Australia run A$3,000–$15,000/month. WK Digital sits in that range — with a structured daily operating model, not just advisory hours.
Core Finance Function
/month
For single-entity businesses where the founder is currently covering finance. Daily reconciliation, weekly cash report, monthly pack.
- Morning bank reconciliation
- Weekly cash rhythm and 13-week forecast
- Monthly reporting pack
- Xero health and feed monitoring
- Approval queue for write-backs
Managed CFO
/month
Full CFO operating layer with board-level reporting, specialist skill lanes and lender-ready output. For businesses growing, preparing for a raise or under investor scrutiny.
- Everything in Core
- Board-ready management accounts
- Tax, payroll and treasury lanes
- Lender covenant and compliance tracking
- Dedicated operating cadence with your team
Complex / Multi-Entity
/month
For multi-entity, lender-facing, acquisition, turnaround or high-volume finance operations.
- Custom controls
- Multi-entity reporting
- Approval routing
- Dedicated operating cadence
Implementation typically ranges from A$4,500–A$12,000 depending on Xero quality, connected inboxes, reporting depth and approval workflow complexity. Accounting, tax agent, audit and legal sign-off remain with the client's authorised professionals.
Start with a finance-function diagnostic.
Xero structure, reporting gaps, cash rhythm, approval risks and the first 30-day automation plan — covered in your first session.
Book a CFO function session →